Lockbox Tests

Prerequisites

You need a fresh database installed with seed and demo data. Or, you should load the file hot-deploy/financials/data/DemoLockbox.xml

Testing Lockbox Batch Management

1. go to /financials/control/manageLockboxBatches
2. upload hot-deploy/financials/data/TestLockbox.mbx

Testing the First Lockbox Batch

1. open the first batch TestLockbox030
2. the first check has one application with error (Error - No Customer # - Bad Invoice #)
   • create an application of the remaining $900.75 to any customer
   • the check is then marked as Ready
   • the created application displays the note No Invoice #
3. the second check should already be fully applied and marked as Ready
4. the third check has two application lines
   • none of the two should have any applied amount since one of them has an error (Lockbox Amount Greater Than Invoice Open Amount)
   • change application to DemoLBCust/LB0003 to $500 and cash discount of $100 to completely apply the invoice
   • create an application of $500 to LB0002
   • create an application of the remaining $500 to customer DemoLBAcct
   • the check and applications are Ready
5. the last check is applied to DemoLBCust / LB0004
   • $1250 should already be applied
   • the check is Ready and the application displays a note Partial Payment meaning that the invoice still has an outstanding amount
6. click Process Items
7. all checks are now applied and
   • the batch pending amount is now $0
   • there should be no more form input available
   • trying to click on Process Items results in error No line ready to process found.
   • since we fully applied all the invoices concerned except LB0004, the open amount listed in ERP Invoice Amount should be 0$ for them
8. check invoice LB0003 for example
   • invoice items total is $600
   • payment applied is $500
   • invoice is now Paid
9. check invoice LB0004
   • invoice items total is $1550
   • payment applied is $1250
   • invoice is still Pending
10. go back to the Manage lockbox screen
    • TestLockbox030 should not be listed anymore

Testing the Second Lockbox Batch

1. select the batch TestLockbox032
2. the first check has $302.15 applied but only $300 remains for the invoice LB0004
   • set the cash discount to -$2.15
   • the check and applications are now marked Ready
3. the third check is already marked ready
4. click Process Items
   • the first and third checks are applied
5. the batch pending amount is now $302.15 which is the amount of the second check
6. check invoice LB0004
   • invoice items total is $1550
   • two payments are applied: $1250 (from the first batch) and $300 applied from a $302.15 payment
   • invoice is now Paid
7. the second check has $302.15 but only $300 is outstanding for the invoice LB0005
   1. create a new AL line with amount of $302.15 and cash discount of -$2.15 to the invoice LB0002. Now this line should be ready.
   2. Click on [Process Items]
   3. Verify the invoice LB0005:
      • Has a status of paid
      • Has a payment of $300 applied to it and no invoice adjustment
   4. Verify the payment application has $300 applied to the invoice LB0005 and $2.15 applied to the GL Account 511000 (PROMPT PAYMENT DISCOUNTS)

Testing Lockbox File Validation

1. go to Financials > Receivables >> Manage Lockbox Batches
2. upload hot-deploy/financials/data/TestLockboxInvalid-bad-batch-amount.mbx
   • verify that the following error appears: Mismatch between batch total [5350.75] and actual checks total [4350.75] for batch ID [TestLockboxInvalid-bad-batch-amount030]
3. upload hot-deploy/financials/data/TestLockboxInvalid-duplicate-application-id.mbx
   • verify that the following error appears: Check number [3012345678] has payment applications with the same sequence id.
4. upload hot-deploy/financials/data/TestLockboxInvalid-duplicate-check-id.mbx
   • verify that the following error appears: Check ID [001] occurs in batch more than once
5. upload hot-deploy/financials/data/TestLockboxInvalid-duplicate-check-num.mbx
   • verify that the following error appears: Check number [5012345678] occurs in batch more than once.
6. upload hot-deploy/financials/data/TestLockboxInvalid-duplicate-batch-id.mbx
   • verify that the following error appears: Unexpected new batch, has same batch number [030] as an already parsed batch.