Cash Drawers

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If there is a cash register or sales counter at your company where an employee is taking in cash and handing out change for sales being made, you may want to be able to track how much cash the employee was given at the beginning and how much cash is left at the end of the work period, to make sure that the cash has been handled correctly.

The cash drawer is designed for this purpose. It will track all cash receipts and disbursements made a user in any part of the system, including the Financials and CRMSFA. Each cash drawer is associated with a particular user login, so the same person with multiple login names could have several cash drawers open at the same time. Note that the cash drawer is just a record of the transactions and does not create new transactions or cause them to be posted to the general ledger.

When you open a cash drawer, you will enter the initial amount of cash given to the user. Then, as cash transactions are made, the cash drawer tracks the remaining cash balance in the drawer. Receipts of cash increase the balance, while disbursements of cash, which happen when change is given to the customer, decrease the balance.

When the cash drawer is closed, you will be prompted for the closing balance. Count the remaining cash in the drawer and enter it. If there is a variance, the system will show an error. You can still close the cash drawer by "forcing" it closed, but the variance will be recorded.

Past cash drawers are also available and can be viewed to show the initial balance, transactions, and final balance.

Non-cash transactions such as checks and money orders are also recorded, but they are not counted as part of the balance.

Finally, for Point Of Sales (POS) users, you must open a cash drawer for their user login, or their cash drawers will not be recorded and accessible here. Otherwise, the cash drawer of the POS system will be forgotten when the POS is turned off.

Also, refer to the screen page, Manage Cash Drawer Screen.