Payment Methods
Contents
Introduction to Payment Methods
opentaps uses Payment Methods to handle two different things in the system:
- First, the Payment Methods used by your company to make its own payments are defined in one configuration area that involves one or more bank accounts (such as EFT accounts), and one or more general ledger (financial) accounts used to keep your accounting records for payments you make.
- Second, the Payments made to the Virtual Store, or the online Web Store are defined and configured in a different process using different system screens as we will descirbe.
About Your Bank Accounts, for Example
Regarding the first type of Payment Method, think of the financial account as the one you are using for your own accounting purposes internally, and think of the EFT account as defining the Bank, and the bank-account that is defined at the bank. Then you associate these two things as described below to make one complete configuration for making payments. Your records of transactions are always kept in the financial account, which you must keep reconciled with the statements you receive from the bank for your EFT account.
The financial account refers to a general ledger account and you can set up one that corresponds to the EFT bank account such as the one with GL account number 111100 in the opentaps demo data that you might have installed. You can also see the demo data on the demo servers with the links provided here:
http://www.opentaps.org/products/online-demo Use the specific ID and password listed at the bottom of the page for the area you wish to visit on the demo site.
Associating EFT Accounts and Your Financial Accounts
The way you must associate the EFT account (created in [Party] > "Payment Method Information" box, [Create New EFT Account] link) with the general ledger account that it operates with is to use the screen [Financials] > [Configure] > [Payment Methods] button.
Regarding the initial deposits corresponding to a Bank account balance for example, you make those deposits into your financial account which corresponds to the bank (EFT) account. The EFT is a payment method, while the financial account is what keeps all your records and produces your reports or reconciliations.
In the following two sections we will discuss configuration of the two types of Payment Methods.
